Hotel and Travel Information
Make the most of your trip with our hotel block and learn how to get to and around the show.
Booking Your Hotel Reservations
In order to book a hotel room through our official hotel block at a discounted rate, you must first register to attend the show. After you have completed registration, you will be able to secure a hotel room. For the best selection of hotel rooms, we suggest registering and booking your hotel room as early as possible.
To compare before booking, utilize the Rate & Availability Tool which is designed as a research tool for pre-planning and budgeting that allows you to search hotel availability without going through the actual booking site. With this tool, you can see which hotels are in the official show block, browse hotel options that have availability for up to 15 rooms at a time and view available hotel locations, amenities, and photos.
NEW FOR 2025 – Attendee Groups of 5 or more!
Need to book hotel rooms for 5 or more attendees? We are excited to now offer Attendee Group Registration and Hotel Room Blocks. See below to learn more about the important deadlines and cancellation policy for attendee groups.
- January 17, 2025:
- Unique guest names for each room (no duplicate names allowed)
- Arrival & departure dates for each room
- Credit Card Guarantee (CCG) for each room
- January 18, 2025:
- One night room and tax cancellation fee per room will be charged to the credit card on file
- March 6, 2025: At their discretion, hotels may charge the credit card provided a deposit in the amount of one nights’ room charge plus tax on or after this date
- 72 hours prior to arrival: If you need to cancel your reservation, please do so at least 72 hours prior to scheduled arrival to avoid a cancellation penalty of the first nights’ room and tax charged to the card on file
Flight Discounts
Airline discounts are available to exhibitors and attendees on flights to World of Asphalt & AGG1. These discount codes only apply to the dates listed.
Delta Air Lines is offering up to a 10% discount on flights (March 20 – April 1, 2025).
Please click here to book your flights! You may also call Delta Meeting Network® at 1.800.328.1111* Monday–Friday, 7:00 a.m. –7:30 p.m. (CT) and refer to Meeting Event Code NY3E5
*Please note there is not a service fee for reservations booked and ticketed via our reservation 800 number.
Southwest is offering 3% off Business Select®, Anytime, and select Wanna Get Away® fares, plus 25% bonus Rapid Rewards points (March 22 – March 30, 2025).
Visit www.swabiz.com and use Company ID: 99184621. Booking dates: August 6, 2024 through March 22, 2025; Travel dates: March 22 – March 30, 2025.
United Airlines is offering up to a 10% discount on flights (March 22 – March 30, 2025).
Search flights at www.united.com/meetingtravel and enter ZPWE526885 in the Offer Code box or call United Meetings Reservations at 800-426-1122 Monday – Friday, 7 a.m. – 9 p.m. CT and Saturday – Sunday 7 a.m. – 5 p.m. CT
Beware of Unofficial Housing Offers
Maritz is the official hotel provider for The World of Asphalt 2025 show and the only company that can sell rooms within The World of Asphalt 2025 official hotel blocks.
Please be aware some third-party travel companies may attempt to solicit housing for the World of Asphalt 2025 show. These companies are not authorized by Show Management and may provide false information regarding the availability of rooms at hotels within the show hotel booking program.
If you are contacted by a travel company other than Maritz, please report this immediately to the Federal Trade Commission (FTC): ReportFraud.ftc.gov . We encourage you to report anything you think may be a fraud, scam, or bad business practice. Click to learn more about impersonator fraud.
AEM continues to be actively engaged in support efforts to stop business impersonation fraud, click to learn more.
Questions?
Maritz is the official hotel provider for World of Asphalt 2025. For questions, please contact Maritz customer service department:
International & Domestic: (+1) (864) 208-3372 (Monday-Friday, 8a.m. - 4p.m. CT)