Edited versions of this content appear in monthly exhibitor-exclusive emails, and link here for complete information.

Upcoming Deadlines

December 15, 2017- Exhibitor listing due for free basic listing in show directory
January 12, 2018 - Early Bird Registration Pricing Deadline
January 25, 2018 - Early Bird Lead Retrieval Pricing Deadline
January 29, 2018 - Extended deadline for postcard orders
January 30, 2018 - Advanced Shipments to the Show Begin Arriving
February 12, 2018 - Freight Service Questionnaire Deadline                               

Vendors - Holiday Closure Schedule


Holiday Schedule

Catering (Levy)

December 25-26, 2017

January 1, 2018

Convention Center Services (George R. Brown)

December 22-26, 2017

January 1, 2018

January 15, 2018 (Martin Luther King Day)

Service Contractor (GES)

December 25-26, 2017

January 1, 2018

Audio Visual (PRG)

December 25, 2017

January 1, 2018

Lead Services & Registration (ITN)

December 25, 2017

December 29, 2017

January 1, 2018

Housing Customer Service (Experient)

December 25-26, 2017

December 29, 2017

January 1, 2018

January 15, 2018 (Martin Luther King Day)

Early Bird Registration Pricing Deadline – January 12, 2018

Don't delay! Register your exhibit staff by January 12, 2018, to lock in Early Bird pricing for just $30. Pricing will increase to $50 January 13, 2018 at 12:00 a.m. Central Time.

This is also your last chance to invite customers and producers at the same Early Bird rate, so be sure to provide them the discount links or register and pay for them right away on your registration portal.

Promote What’s New in Your Booth

You have the power to bring attendees straight to your booth at the show by letting them know what's new! Update the New Products & Technologies form in your Exhibitor Dashboard. The new products and technologies will be featured in the online directory, the New Products & Technologies webpage in Map Your Show, and some included in marketing campaigns. Don't delay!  

Direct Mail Postcard Campaign – Offer Extended!

Send direct mail postcards that are customized with your message, logo, product images and booth number to your customers and prospects. That’s FREE print, postage and mailing up to 2,000 pieces on us! Be sure to add your Promo Code to save your customers, dealers and/or producers over 35% off registration at no cost to you! Final deadline is January 29, 2018. Order Today!

Discover other great options to drive traffic to your booth or if you need help in placing your order - Learn More!

Advanced Shipments - Begin Arriving January 30, 2018

GES will begin accepting advaced shipment at their warehouse beginng January 30, 2018.

Rates Include:

  • Unloading crated freight, (the warehouse cannot receive uncrated shipments)
  • Storing at the warehouse for up to 30 days
  • Unloading freight and delivery to your booth
  • Reloading onto trucks and delivery to the exhibit site

Learn More!

Need Meeting or Event Space?

Word of Asphalt has allocated a limited number of meeting rooms at the George R. Brown Convention Center for meetings, offices, storage, hospitality or entertainment. Requests for reserved space should be submitted via this meeting/function space reservation form.

Webinar: Booth Traffic & Calculating ROI

Many exhibitors choose to participate in World of Asphalt because they want to meet with more decision makers. However, despite strong show attendance numbers, some exhibitors (perhaps even your company) still struggle to generate enough booth traffic to exceed their lead generation goals. Fortunately, there are a number of opportunities to improve your performance, listen to this webinar by Trade Show Strategy Specialist, Robyn Davis, to hear what you can do it increase AND measure your success!

Connect with the Press

It’s not too early! Tell the media about your exhibit plans and products and services you’ll have in your booth. Check out the online list of official show supporting media to send alerts preshow and be sure to prepare  press kits for the onsite press room. The Exhibitor Services Manual has News & Publicity Tips in the Show Information section. Alert your marketing/communications team (in-house or agency) if you don’t handle this area.

Freight Service Questionnaire

The purpose of the questionnaire is to provide our service contractor, GES, with the information necessary to establish target move-in dates, labor and equipment needs for all exhibitors which will result in a smooth and efficient move-in for everyone!

After the questionnaire has been received and processed, your target date information will be sent to you via email. Due to the limited time frame for move-in combined with size and location of your booth, GES cannot guarantee that your scheduled target date can be changed. Please complete and submit this form by Monday, February 12, 2018.  Sending hanging sign and carpet to the advance warehouse will expedite your set up.

Know What’s Included in your Material Handling Package

The cost of exhibit space includes the following Exhibitor Package Plan to help reduce the cost to exhibit and add value to your investment.

World of Asphalt 2019 Space Sales are Open

Space sales are now open for World of Asphalt 2019! To reserve your space in the priority round, an email notification has been sent to all past exhibitor contacts with instructions on how to exhibit at the next show. Please fill out the online application before the priority deadline of February 1, 2018 in order to be included in the first round of space assignments. Any applications received after the priority deadline will be placed after all priority exhibitor assignments have been completed.  Space selection will be held onsite, at World of Asphalt 2018 in Houston, TX. Once you have submitted your application, show management will be reaching out with further details. Contact your account executive if you have any questions or email sales@worldofasphalt.com.