March 6-8, 2018

Your company contact can access exhibitor registration through the Exhibitor Dashboard and get staff registered at the Early Bird rate of $30 through January 12, 2018. They can also register your Customers and Producers at this discounted rate or send them a special discount link right from the Exhibitor Dashboard.

Badge Pricing for 2018

 

Early Bird

Through Jan 12, 2018

Advance

Through Feb 16, 2018

Standard

Beginning Feb 17, 2018

General Attendee

$50

$70

$80

Customers & Dealers

$30

$50

$80

Exhibitor Staff

$30

$50

$50

Tuesday, March 6, 2018:
Exhibits: 11:00 a.m. – 5:00 p.m.
Education: 7:30 a.m. – 3:30 p.m.

Wednesday, March 7, 2018:
Exhibits: 11:00 a.m. – 5:00 p.m.
Education: 7:30 a.m. – 3:30 p.m.

Thursday, March 8, 2018:
Exhibits: 9:00 a.m. – 1:00 p.m.
Education: 7:30 a.m. – 11:00 a.m.

Yes, you can make a reservation online through the Hotel Information page.

The cancellation deadlines vary by hotel. Your reservation confirmation will note the specific policy for your reservation. You can cancel your hotel room(s) at any time by using Experient’s, the Official Housing and Registration vendor for World of Asphalt, online system or by contacting their customer service department directly.

Are you wondering about show services, sponsorships or how to staff your booth? Go to the Exhibitor Education page to take advantage of a wealth of free information including upcoming webinars (live) and on-demand webinars (recorded). New webinars will continue to be added so check back often.

Look at the Exhibitor Prospectus to help determine if World of Asphalt is a fit for your company. If it is a fit, fill out the online request for exhibit space information and one of our exhibit sales specialists will contact you to discuss and send you a space application.

Please see the World of Asphalt Sponsorship Opportunities for up-to-date sponsorship availability information. Contact your Account Executive with questions or for further details.

Yes, there are a number of ways to showcase your presence at the show:

Notice of cancellation of exhibit space must be made in writing to Exhibition Management. This cancellation policy does not depend upon whether the exhibit space is resold or re-assigned.

  • At no time will the deposit (50% of space cost) be refunded to an exhibitor canceling its space
  • Any company canceling its exhibit space on or after September 30, 2017 will not receive any refund due to the late date in which Exhibition Management was informed of the cancellation

You can contact Customer Service by email at customerservice@worldofasphalt.com or by phone at (800) 867-6060 Monday - Friday, 8:00 a.m. - 4:00 p.m. CST.

Word of Asphalt has allocated a limited number of meeting rooms at the George R. Brown Convention Center for meetings, offices, storage, hospitality or entertainment. If you intend to use the space for training or education, the content of your program must be reviewed and approved by Show Management. All rules and regulations for the utilization of meeting space shall be determined by Show Management. Requests for reserved space should be submitted via this meeting/function space reservation form.

For any further questions, please contact Rebecca Kettlewell at rkettlewell@aem.org, or at (414) 298-4136.

  • Show badge/entrance to exhibits is non-refundable. Name substitutions are allowed through January 15, 2018
  • Lost or misplaced badges will be charged the original amount paid

  • Cancellation requests received in writing and postmarked on or before January 15, 2018 will be charged a processing fee. No education/event refunds will be granted after January 15, 2018. A $20.00 cancellation fee will be charged for single session tickets and $50.00 cancellation fee will be charged for other seminar and session pass purchases. Education is non-transferable.

Education

Early Bird Price

Early Bird Discount Deadline

Advance Price

Advance Discount Deadline

Standard Price

(Beginning 2/17/2018 – 3/8/2018)

PPP/AGG1 Courses: 1 Ticket

$90

Through 1/12/18

$95

Through 2/16/18

$100

PPP/AGG1 Courses: 3 Session Pass

$225

Through 1/12/18

$245

Through 2/16/18

$260

PPP/AGG1 Courses: Full Conference Pass

$520

Through 1/12/18

$550

Through 2/16/18

$580

Experient is the only official housing company for World of Asphalt 2018. Other companies may attempt to sell you housing in Houston. This is a scam. These companies are not affiliated with World of Asphalt and the rooms they are attempting to sell you are not legitimate. If you receive emails or phone calls, please contact Michelle Sanford at msanford@aem.org.

You can edit your company information on the Exhibitor Dashboard under “Your Exhibitor Listing.” Once you have reviewed your company information for the printed show directory/web and made any necessary changes, please click the "Approve Data.” Any changes made after 02/02/2018 WILL NOT appear in the printed show directory.

To place an order online, you can go to your Exhibitor Service manual, and then click on “Order for My Booth.”

The George R. Brown Convention Center offers various parking options for our exhibitors and attendees. Please reference the available garages and rates.

If you would like to avoid the costs of parking at the convention center, we highly suggest utilizing the MetroRail Green Line, which is only $1.25/ride.

Show Management will not be providing any reimbursements or parking passes for installation, shows days or dismantling periods.

You can find all the information on shipping your materials under our Exhibitor Service Manual on the Shipping Information tab.

Advance Shipment to Warehouse

Shipments that arrive on or between business days: 

  • Tuesday, January 30, 2018 - Wednesday, February 28, 2018

Direct Shipment to Exhibit Site

Shipments that arrive on:

Saturday, March 3, 2018

8:00 AM To 5:00 PM

Reference Targeted Floorplan for Dates & Times.

Sunday, March 4, 2018

8:00 AM To 5:00 PM

Reference Targeted Floorplan for Dates & Times.

Monday, March 5, 2018

8:00 AM To 5:00 PM

Reference Targeted Floorplan for Dates & Times.

All shipments must be sent to GES with the following information labeled:

GES
World of Asphalt and AGG1 Aggregates Academy & Expo
Exhibiting Company Name, Booth #
YRCW
9415 Wallisville Rd.
Houston, TX  77013
United States of America

Warehouse receiving hours are:

  • Monday - Friday, 8:00 AM to 4:30 PM; Closed 12:00 PM to 1:00 PM & Holidays.

Please refer to the GES Warehouse Closure Calendar for official closure dates.

The following schedule represents the installation and dismantling periods for the Exposition. These hours are the standard hours for installation. However, exhibitors will have access to their stands from 8:00 am to 7:00 pm during the installation and dismantling periods. Exhibit stands must be fully assembled by Monday, March 5 at 5:00 pm for final walk through by Show Management. 

Installation Schedule 
Sat. Mar. 3, 2018              8:00 a.m. – 5:00 p.m.
Sun. Mar. 4, 2018             8:00 a.m. – 5:00 p.m.
Mon. Mar. 5, 2018            8:00 a.m. – 5:00 p.m.

Dismantle Schedule
Thu. Mar. 8, 2018             1:00 p.m. – 7:00 p.m.
Fri. Mar. 9, 2018               8:00 a.m. – 5:00 p.m.
Sat. Mar. 10, 2018            8:00 a.m. – 12:00 p.m.
Thu. Mar. 8, 2018             Carriers MUST be checked in by 3:00 p.m.
Fri. Mar. 9, 2018               Carriers MUST be checked in by 12:00 p.m.
Sat. Mar. 10, 2018            Carriers MUST be checked in by 8:00 p.m.
Sat. Mar. 10, 2018            All exhibitor materials MUST be removed by 12:00 p.m.

For more details on move-in dates, please look under our Target Move-In and Freight Information.

Yes, a Certificate of Insurance is required to all exhibitors. Show Management must receive the Certificate of Insurance no later than 30 days prior to the commencement of installation (February 2, 2018).

The Certificate of Insurance can be mailed or faxed to:

World of Asphalt Show Management
6737 W. Washington Street, Suite 2400
Milwaukee, WI 53214
Fax: 414-272-2672
Email: insurance@worldofasphalt.com

OR

AGG1 Show Management
66 Canal Center Plaza, Suite 300
Alexandria, VA 22314
Fax: 703-525-7782
Email: insurance@NSSGAs AGG1.com

For more details on Certificate of Insurance, please look under our Rules and Regulations.

  • A targeted move-in is a designated day and time for arrival of a particular exhibitor or exhibit area depending on their location within the facility, according to a target map/floor plan.
  • As long as your truck arrives on or before your target time on your targeted date, there is no additional off-target charge.
  • Find your targeted/scheduled time for move-in by reviewing the Targeted Floor Plan provided by the show organizer for target move-in times. This is for the move-in of your exhibit only. Your product can arrive at a later date.

For more details on move-in dates, please look under our Target Move-In and Freight Information.

You can also contact GES directly.